Office of the General Manager, Postal
Accounts & Finance
Tamilnadu Circle, Chennai-600 008
No.
/SDBS/Genl.
Dt.7.12.2015
To
The Senior Supdt./Supdt. Of Post offices, RMS & Airmail
sorting Divisions,
Tamilnadu circle
Sub: Clarifications on settlement of severance amount to all
discharged/promoted/resigned / voluntarily retired and expired GDS-Reg.
Following this office
letter referred to above, some of the Divisions have raised doubts on some of
the key issues over phone . In order to clear some more doubts that may
arise in settlement of severance amount to all exit cases
in SDBS ,the following clarifications are issued for the guidance
of all Divisional Heads and DDOs.
S.No.
|
Doubts raised
|
Reply
|
1
|
Divisions have to issue sanctions for settlement of severance
amount accrued against the discharged/ promoted/ resigned/voluntarily
retired/ expired GDS and instruct the DDOs to draw NIL bills.
How the amount is proposed to be paid to the concerned GDS?
|
a) On submission of Nil bills by the
DDOs for severance amount,the amount shall be uploaded into the CRA system
against PRANs of respective GDS.
b) The funds for such uploads shall be
remitted to the Trustee bank by this office as being followed in monthly
contribution uploads.
c) All claim forms submitted (in
Form-501,502 and 503 ) along with the KYC documents by the GDS through
the NL-CCs shall be forwarded to the NSDL for further processing.
d) On getting the approval from the NPS
trust, the Trustee bank shall transfer the entitled amount to the
subscriber’s bank accounts after apportioning the amount for investments in
annuities as per the rules extant.
Hence ,No direct cash payment should be made by the DDOs
under any circumstance
|
2
|
How the sanctions proposed to
be issued by the Divisions should be?
|
Sanctions proposed to be issued by the Divisional Heads for
settlement of severance for SDBS subscribers is unique in way that
while all other payments sanctions would normally read
as “
sanction is accorded for the payment of …………” followed
with cash payments where as the proposed sanction for severance amount
shall read as “ sanction is accorded for drawal of
Nil bill for the following GDS …………” and does
not involve any cash payment by the DDO.
In addition, the proposed
sanction for settlement of severance amount for GDS enrolled under SDBS
would have an explicit alert to the DDOs as “No cash payment
should be made from this sanction” besides stating that “No
severance amount has been authorised /paid for those GDS so far” to
whom the sanction is being issued.
|
3
|
For settling the severance amount as per severance amount,
sanctions are being issued by the Divisions quoting the relevant ruling
provisions.
What ruling provisions have to be quoted
in the proposed sanctions for settlement of severance amount to the GDS
enrolled under SDBS on their exit?
|
All decisions on SDBS are arrived only on the basis of
the Directorate orders No.6-11/ 2009-PE.II dated 1.4.2011.
Severance amount accrued upto 31.3.2011 for the GDS
enrolled under SDBS who were subsequently promoted should be
settled as per Para- 5 of the Directorate orders ibid while
the same has to be settled to all other exit cases as per
Para-27 (b) of the Directorate orders ibid .
|
4
|
Is it enough to submit severance
amount calculation sheets only for those GDS whose claim papers have already
been sent to the GM’s office?
|
Severance amount calculation sheets should be submitted
for all exit cases as two lists one for those exit cases from
1.4.2011 to 30.11.2015 and another list for those GDS who are going to
be discharged from 1.12.2015 to 31.3.2016 without any linkage
to the submission of claim forms by the GDS .
Hence all Divisional Heads should issue sanctions for all exit
cases without waiting for the submission of claim forms by the GDS.
|
5
|
It was instructed to issue sanctions
and prepare Nil bills 3 months in advance before the actual discharge of
the GDS. Does this 3 months mean
3 calendar months or 3 months before the actual date of
discharge
|
It may be reckoned as 3 months before the actual date of
discharge.
Since the CRA system does not accept any upload after the date
of discharge of the GDS, the Directorate has arranged for one time acceptance
of severance uploads against all past discharged GDS besides instructing to
stop drawal and upload of contributions for the last three
months preceding the date of discharge, the Divisional Heads are
advised to initiate the proceedings to issue sanctions much before that so as
the DDOs draw Nil bill and submit to this office 3 months in advance before
the date of discharge of the GDS.
The modalities for the payment of the amount equivalent to
the Govt. contributions for the last 3 months preceding the date
of discharge shall be intimated on receipt of further orders from the
Directorate in this regard.
|
6
|
Are the promoted/Resigned/ voluntarily retired/nominees
of expired GDS who have completed only 10 years of service or
less eligible for severance amount?
|
As per para- 3 (a) (iv) (1) and (iv) (2) of
the Directorate orders No.6-11/ 2009-PE.II dated 1.4.2011,severance
amount has to be calculated for every completed year and month
from the date of commencement of continuous of regular engagement till the
time of enrolment under SDBS that is upto 31.3.2011 or 30.9.2013 depending
upon the date of enrolment of the GDS under SDBS.
The minimum/ maximum ceiling limit of time/
amount applicable for the severance amount scheme cannot be extended for
SDBS.
Hence all GDS
enrolled under SDBS who have been promoted/resigned/voluntarily
retired/expired after 1.4.2011 are entitled for severance amount in
proportion to the completed period of service as per the extant orders.
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7
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How to calculate the severance amount from 1.4.2011 onwards?
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It may be noted that SDBS is a replacement scheme for
the existing severance amount scheme and drawal and upload of
monthly Govt .contributions is equivalent to the payment of severance
amount to the GDS on a month to month basis.
All GDS who have been regularly appointed and
enrolled under SDBS on 1.4.2011( on completion 1 year of regular service )
are eligible for severance amount upto 31.3.2011 only.
Those GDS who were regularly appointed
before 1.1.2011 ,who have not opted for enrolment on 1.4.2011 but opted
later for enrolment from 1.10.2013 under SDBS following one more
opportunity given by the Department are eligible for
severance amount upto 30.9.2013 only.
Those GDS who were
regularly appointed on or after 1.1.2011 are not eligible for any
severance amount.
|
8
|
Whether the names of those GDS who
are put-off duty now can be included in the severance amount calculation
sheets in case their date of discharge is nearing in three months ?
|
Yes, the names of those GDS who are put-off duty now can be
included in the severance amount calculation sheets in case their date
of discharge is nearing in three months .
In case an administrative decision is taken to remove such GDS,
the entire accumulations in SDBS PRAs including severance amount can be
refunded into the Govt. account.
Action may be taken to speed up the administrative decision on
such pending put-off duty cases under intimation to this office.
|
9
|
Are the removed GDS eligible for any
severance amount? and can the names of such removed GDS also be
included in the sanction ?
|
No. The removed GDS are not
eligible for any severance amount. The names of such removed GDS
should not be included in the sanction.
The list of removed GDS has been called for by this office so
as to deactivate their PRANs after getting the refund of entire
accumulations in their SDBS PRAs .
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Senior Accounts Officer
NPS-SDBS
No.
/SDBS/Genl.
Dt. 7.12.2015
Copy to
1. The Chief Postmasters/Senior
Postmasters/Postmasters and Head Record officers ,Tamilnadu circle for
information and guidance.
2. The Senior Accounts Officer (Budget)
O/O The Chief Postmaster Postmaster General , Tamilnadu circle,Chennai-600 002
.
3. The Senior Accounts Officers, O/O
Postmasters General ,Chennai City,Central,Southern and Western Regions for
information.
Senior Accounts
Officer
NPS-SDBS